As virtual becomes the new normal, hosting effective remote meetings can be your new superpower.
moderating should begin before the meeting does — with an agenda. Ideally, limit the goals of your meeting to three bullet points and if presentations or demos are scheduled, assign time slots to those team members. The night before or the morning of, share your meeting agenda with invitees.
During the meeting, consider your role as that of a tour guide. As in, sum up points of interest, articulate next steps and then keep everyone moving to the next topic. If the conversation veers off-topic or becomes unproductive, redirect people’s attention with a gentle but firm statement like “it’s time to dive into our next discussion point/goal/presentation.
Similarly, if you or another team member has been monologuing for a few minutes, reconnect with the group by asking everyone to press the Raise Hand button to indicate agreement with a key point in the monologue. Or prepare in advance a few multiple-choice Q&As through which you can collect anonymous answers from the group. Interactions like these help to keep people present and focused instead of multi-tasking.
If you haven’t yet experimented with the bells and whistles on your own video platform, persuade a trusted colleague or friend to do a mock meeting with you ahead of time. Getting familiar with these features in a no-pressure situation will build confidence for your actual meeting. Like in-person encounters, virtual interactions involving food, family and drinks can provide opportunities for connection across an organization.
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