Why is it so hard for productivity apps to get it right?
, an app I have an intense love-hate relationship with. While Notion is highly customizable and comes with a ton of premade templates, it’s got a gigantic learning curve. I spenthours building multiple databases just to keep track of my bylines, sources, product inventory, running logs, test logs, and meal planning. It works pretty well, but it’s also a total time suck to maintain because lord knows I don’t have the willpower to figure out how to automate this thing.
A few months ago, I got so fed up with everything, I ended up buying an old-school planner. Unlike using myriad apps, I could keep all of this information in one referenceable notebook. But the problem with analog notebooks is that the information in them isn’t easily shareable with people or collaborators.
This is just the tip of the iceberg. I haven’t even gotten into calendar apps, note-taking apps, video conferencing apps, transcription apps, or communication apps like Slack. But the story is the same. I end up trying a bunch of different apps in search of the One That Can Do It All, only to settle for the one I hate least that does 75–85 percent of what I need.
I know there is no perfect solution. A singular productivity tool that works for everyone is a unicorn — beautiful, perfect, and completely fictional. Still, there has to be some sort of middle ground between an unachievable fantasy and the current landscape. I would happily settle for two, maybe three apps. Honestly, less than 10 is all I’m asking for.
Until then, my phone and laptop will be a cluttered mess of productivity apps that only do half their jobs.
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